InterMeta
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InterMeta does two jobs for dental clinics. Facebook and Instagram ads that bring new patients to your practice, and custom AI that answers the phone, replies to enquiries, sends reminders, and books the appointment. Built in Springvale, Melbourne.Pricing is custom and quoted to fit your business.
You went to dental school to help people smile, not to chase missed calls and wrangle spreadsheets. Yet here you are, dealing with these problems every single day.
Your receptionist is already juggling patients at the desk, insurance queries, and paperwork. When you're mid procedure, the phone rings, and nobody picks up. That potential new patient hangs up and calls the clinic down the road instead.
Every missed call is a lost bookingEvery empty chair is chair time you never get back. Patients forget, life gets busy, and your schedule ends up full of gaps that could have been filled by someone on your waitlist. Manual reminder calls barely make a dent.
Empty chair time never comes backYour front desk team spends hours on tasks that add no clinical value. Confirming appointments, chasing up overdue payments, sending recall letters, processing forms. They barely have time to greet patients with a smile, let alone give them a great experience.
Hours every day on repetitive adminPatients who need their six monthly check up, a crown follow up, or a treatment plan acceptance call simply slip through the cracks. There is no system to keep track, and every missed follow up is lost revenue and a patient who might not come back.
Revenue lost every single weekWhen a potential patient searches for a dentist online, they typically contact two or three clinics. The first one to respond wins the booking. If your team takes hours, or even minutes too long, that patient has already booked elsewhere. Speed is everything.
First responder wins the patientInterMeta does two jobs for your clinic. Meta ads generate new patient enquiries, and custom built AI handles the pipeline: answering, following up, reminding, and booking. No off the shelf software. Every system is built for your practice.
Your AI receptionist answers every single call to your clinic, 24 hours a day, 7 days a week. It sounds natural, handles appointment bookings, answers questions about your services, and routes urgent calls to the right person. No more missed calls during procedures, lunch breaks, or after hours. Every enquiry is captured.
Forget manual phone calls. Your patients receive perfectly timed SMS and email reminders 48 hours and 2 hours before their appointment. They can confirm, reschedule, or cancel with a single tap, keeping your schedule accurate and your chairs full. Far more reliable than your front desk ringing every patient by hand.
Automated recall sequences ensure no patient is forgotten. Whether it is a six monthly check up, a treatment plan follow up, or a post procedure wellness check, the system sends the right message at the right time. Patients feel cared for, and your appointment book stays full without your team lifting a finger.
Let patients book their own appointments directly from your website or Google listing, any time of day or night. No phone tag, no waiting on hold. Your availability updates in real time, and new bookings flow straight into your calendar. It is the convenience patients expect in 2026, and most clinics still do not offer it.
After every appointment, your patients automatically receive a friendly request to leave a Google review. The timing is precise: while the positive experience is still fresh. More 5 star reviews mean higher rankings in local search results, which means more new patients finding your clinic first.
We run Facebook and Instagram ads that put your clinic in front of locals actively looking for a dentist. New patient check up and clean offers, whitening promotions, implant and Invisalign enquiries. Every lead the ads generate goes straight to the AI, which replies within seconds and books the appointment before they ring the clinic down the road.
See how a typical day at your dental clinic changes when AI handles the front desk admin. Same team, same patients, completely different experience.
12 voicemails waiting. Receptionist spends 45 minutes returning calls. 3 callers already booked elsewhere.
Patient forgot their appointment. Chair sits empty for 40 minutes. That chair time never comes back.
Dentist in a procedure, receptionist handling walk in. 4 calls go to voicemail during lunch rush.
Receptionist tries to call tomorrow's patients. Reaches 3 out of 12. Others do not answer.
Recall letters not sent. New patient forms incomplete. Team exhausted. Revenue left on the table.
AI receptionist handled all overnight calls. 4 new appointments already booked. Inbox clear.
Automated reminders confirmed every patient. One rescheduled, and the waitlist filled the slot instantly.
AI picks up instantly while the team focuses on in clinic patients. New patient booked mid procedure.
Tomorrow's patients confirmed via SMS at 8 AM. Receptionist focuses on patient experience instead.
Recalls sent automatically. Review requests dispatched. New patient forms collected digitally. Team finishes on time.
We only quote numbers we have actually earned.Our clients have seen real growth in sales, revenue, and time saved.
Straight answers to the questions we hear most from dental practice owners considering AI automation.
In 30 minutes with founder Don Seo, we will map out where Meta ads can bring your clinic new patients and which admin jobs the AI should take over: answering calls, chasing follow ups, filling cancelled slots. No obligation, no sales pressure.
Free 30 minute consultation. No lock in contracts.Pricing is custom and quoted to fit your business.
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